How Upgrading Your Phone System Could Save You Money

It sounds counterintuitive, but sometimes you have to spend money to save money. This is no less true of your phone system. If your telecoms are outdated and past their best, then they could well be costing you too much. Plus, they might not be giving you the functionality you need to grow your business. It’s estimated that nearly 90% of UK businesses have already started the shift towards cloud based telephony and that really could save you a packet.

Here are four ways in which upgrading your phones to a hosted telephone system could be in your business’ best interests:

1.    Cutting Expenditure

Traditional phone systems require you to decide from the outset how many lines you need, and you pay for each of them individually. You may end up spending money on lines you don’t need. And if you’re planning expansion – recruiting new staff, for instance or establishing a new office in a different location – then you’ll have to revise your existing contract with your telecoms provider. Installation of the necessary hardware and getting new users up and running can take weeks. Not so with cloud based telephony: here, adding new phone extensionsis a simple and fast procedure, and you’re only ever paying for the lines you need.

2.    ImprovedForecasting of Expenditure

Related to this, one area where hosted telephone systems can improve your finances is in reducing hardware costs. There’s considerably less hardware needed to install such as system, so that’s less financial outlay from the outset. Less hardware also means less ongoing maintenance. You’ll receive a monthly bill that’s predictable and helps you manage your telephony budget more easily in future.

3.    Slashing the Cost of Calls

If you make use of the cloud, your calls happen over the internet rather than using the traditional ISDN or PSTN phone lines. This not only makes each call cheaper – representing a significant saving if your staff routinely make long distance calls – but also cuts right back on the maintenance costs that arise if you need to add, move or change physical phone lines in the future. In fact, the savings could add up to as much as 45% for small businesses that make this switch. And that’s no small sum!

4.    Reducing Risk

Switching to the cloud-based technologycan also help protect your business. Your data is stored in a virtual space, hosted and managed by your provider, rather than on-site. This means it’s safer from potential dangers such as physical damage caused by fire or flood, for instance. And if one device malfunctions, the whole system doesn’t crash around it: your managed cloud provider has back-up in place.After all, any downtime in your communications systems is bad news. If customers can’t get in touch or you lose vital information, then your reputation and your bottom line is at risk.

If you’ve yet to experience the benefits of hosted telephone systems, speak to your telecom suppliers today. At Quality Communications, we’re always happy to advise our customers on how they can save money on their phone and internet services.